A comprehensive guide on Conference Planning & Management

"Understand the issues and risks to help you run a better event."


Overview

This is the best conference planning guide you can get.
Why? It is current, detailed, has examples, has templates and is true to life.

And because, unlike a hard copy book, we send it to you electronically in Word & Excel, you can adapt it to your own use.

Created by Jonathan Ricketts, with help from many professionals, it is the combined experience from over 25 years in conference management.

The conference management manual contains;




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What will you learn?

DIY-Conferences-buy-nowThis helpful conference management tool has over 100 pages of advice in Word & 25 Excel Files from experienced planners designed to help you:

 

Our Manual gives you all the documents and templates in electronic form so you can start straight away.  Documents are supplied in Microsoft Word and Excel 2002. Use the checklists, examples and templates and modify them to suit your own environment.  Create your own manual.


Who should use this manual?

Associations can create their own set of guidelines for state, national &
international conferences even when they use a professional meeting planner.

Meeting planners can use it to get some fresh ideas.

Students can use it to see the real issues.

Committees in corporates & government can use it to determine who has to
do what tasks (and the magnitude of those tasks).

professional peopleDesigned to help;

Conventions, conferences, congresses and all educational meetings – this manual can assist with all such meetings.

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Testimonials

“A wealth of knowledge from one of our country’s leading professionals. It will be of enormous value for those who want to be in control, who need ideas and who want to minimise the risk.”

Joyce Webb -
Founder of Organisers Australia.


"An electronic resource well worth studying before you start.  The timeline structure gives a clear overall picture of what to do by when." 

Trevor Gardiner -
Amlink Technologies - Suppliers of the "Events Pro" Software for Conference and Event Management.


"An invaluable source of information. I recommend it to all those who are starting down the conference planning process."


Dr Renald Portelli -
Australian Society of Anaesthetists


"I have found the manual easy to read and extremely useful in staff education."


Emere Wano -
Tihi Ltd, New Zealand


"The manual really is excellent and very valuable. You seem to have covered everything. I cannot see anything you have left out. The manual is a must read for ideas, education & adding to your own systems & procedures - A great time saver."


Eileen Newbury -
Leading Edge Events

 

 

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Manual Contents

Over 120 pages of helpful tips plus guidelines, 25 Excel checklists, schedules and .templates, to help you save time, to know what to do next, to avoid the common mistakes and to make your conference even better.

Checklists in Excel

  • Education Program
  • Social Program
  • Exhibition
  • Sponsorship
  • Promotion
  • Printing - First Announcement
  • Printing - Registration Brochures
  • Printing - Handbook
  • Printing - Other items
  • Calculations of the time involved for each task
  • Finance
  • Venue & Accommodation
  • Satchels
  • On-site considerations

Templates in Excel

  • Budget
  • Payment Schedule
  • Suppliers’ Register
  • Presenter Status
  • Promotion & Publicity
  • Timeline
  • Sponsor Status
  • Three Budget Examples & Charts
  • Calculate your own Planning Steps

Over 100 pages of Detailed Advice in a Word File

 

  • Where to Start - The First Steps
  • Planning & Setting your Key Dates - How to set up a Timeline or Project Schedule
  • Managing your Project - Committee Selection, Running Meetings & Action Reports
  • Financial Management - Bank Account, Conference Insurance, Advice on Budgets
  • History of past Events - Information to be gathered
  • Goals - How to set your conference goals
  • Who can help you? - The roles of different organisations in the industry
  • Venue Selection - Choosing a Destination & Venue, Venue Contracts
  • Promotion - Ways to promote your event, Creating a Promotional Plan
  • Public Relations & Media - The steps
  • Air & Ground Travel - Travel times, fares and insurance
  • Delegate Management - Systems and processes
  • Educational Program - Advice on structure ideas, facilitators, MC’s & special events
  • Presenter (Speaker) Management - Speaker’s Invitation, VIP’s, International Speakers, Chairpersons
  • Social Program - Entertainment, catering, room layouts, Pre & Post Tours, Partners’ Program
  • Publications & Printing - Advice on design, Fliers, Brochures, Invitations, Handbooks, Satchels, Name Badges
  • Web Site Design - General advice on design
  • Sponsorship & Exhibition - Selling & Managing - Benefits, selling process, prospectus, management
  • Risk Management - Different risks and how to manage them, Data Security
  • Audiovisual & Room Set Ups - General advice, terminology
  • Catering - Styles, considerations
  • The Last Month- Event Orders, Running Sheets
  • On-Site - Bump in, managing the event, Bump out
  • Post Event - Thank you letters, Tidying up, next year

Glossary of Industry Terms

Entertainment Ideas

Selecting a Conference Organiser (PCO, MM, MP)

Briefing a Conference Organiser for a Proposal

Conference Organiser Fee Structures

Contents Click here for contents in detail

 

Contents click here for example

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Pricing

Once this Manual has been sent to you in electronic form, unfortunately, there can be no refunds.  If you have any concerns about the quality or content before you purchase, please email us so we can help resolve any concerns before you buy

You only have to save 6 hours of time (assuming you time is valued at $50 per hour) to justify the purchase.

The price of the electronic Manual with all the checklists and examples is $AU297.

You may pay by cheque in Australian dollars, a Bank transfer or by Visa card or Master Card.



How to Purchase online?

Fill out the form below and choose your payment method

Payment Methods;

Direct Bank Transfer ( Check with your Bank )
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Once your payment is confirmed, we will email the entire manual to you within two working days (file size is approx. 1mb and is text only i.e. no photos or images).

Do you need an invoice? click here for more info.

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Help Line

Jonathan Ricketts Jonathan is available to answer any of your questions and inquiries on the contact details below.

 

Jonathan Ricketts has been organising conferences since 1985. He is a past State Chairman and National Councillor of the Meetings Events Association of Australia (MEA) and is a regular presenter at industry conferences and hospitality educational institutions.

 

tel 02 6680 8853
int + 61 2 6680 8853
info@diyconferences.com.au

 

DIY Conferences
PO Box 188
Suffolk Park 2481
New South Wales, Australia.

 

Copyright
This manual is protected by Copyright. This means that when you purchase it, it must not be copied for another party or given or sold in any form to another party. The law does not prevent you from modifying the document for your own internal use.

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